Board Committee Principles B 4.7

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Section 4 Governance Process

4.7 Board Committee Principles

Board committees, when used, will be assigned so as to reinforce the wholeness of the board’s job and so as never to interfere with delegation from board to head of school.


4.7.1 Board committees are to help the board do its job, never to help or advise the staff. Committees ordinarily will assist the board by preparing policy alternatives and implications for board deliberation. In keeping with the board’s broader focus, board committees will normally not have direct dealings with current staff operations.

4.7.2 Board committees may not speak or act for the board except when formally given such authority for specific and time-limited purposes. Expectations and authority will be carefully stated in order not to conflict with authority delegated to the head of school.

4.7.3 Board committees cannot exercise authority over staff. Because the head of school works for the full board, he or she will not be expected to obtain approval of a board committee before an executive action.

4.7.4 Other than the board approved standing committees, committees will be used sparingly and ordinarily in an ad hoc capacity. (SY 15-16:25)

4.7.5 This policy applies to any group that is formed by board action, whether or not it is called a committee, and regardless of whether the group includes board members. It does not apply to committees formed under the authority of the head of school.

4.7.6 The committee chair, in consultation with other members of the committee, chooses a meeting date and time. (SY 12-13:192) The committee chair is responsible to arrange with the school the use of a meeting room. (SY 12-13:193) A secretary is chosen to take the minutes for the committee. (SY 12-13:194) Once the draft minutes of the meeting are written up, the committee secretary sends the draft minutes to all the people that attended the meeting, including ex-officio members, for corrections and comments. (SY 12-13:195) The chair sets a reasonable deadline for responses from the committee members regarding corrections and comments on the draft minutes. (SY 12-13:196) Once the committee chair and most or all of the members of the committee give final approval of the draft minutes, the chair or designee will send the final draft to the board chair or the board secretary for placement on the board portal. (SY 12-13:197, SY 19-20:40) Once committee minutes are placed on the board portal, any further changes to the committee minutes would need to be brought to the next board meeting and explained to the full board by the chair or secretary of the committee. (SY 12-13:198) If the board agrees, then the committee can amend their minutes to reflect the requested changes. (SY 12-13:199) All committee minutes must be voted on by the full board either in a stand-alone vote, or on the consent agenda, to become the official minutes of that committee. (SY 12-13:200)

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