Athletic Handbook - Student
- 1 Introduction
- 2 Philosophy Statements
- 3 Mission Statements
- 4 Goals and Objectives
- 5 Sportsmanship
- 6 Athletic Department Personel
- 6.1 Expectations of the Secondary Principals, Athletics Coordinator and Coaches
- 6.2 Evaluation of Coaches
- 6.3 CAJ Student-Athlete
- 6.4 Code of Conduct for CAJ Student-Athletes
- 6.5 Team Expectations
- 6.6 Team Captains
- 6.7 Team Managers
- 6.8 Student Coaches
- 6.9 Team Chaperone
- 7 Parents/Guardians
- 8 Attendance
- 8.1 Attendance Policy for School
- 8.2 Attendance Policy for Practices/Contests While School is in Session
- 8.3 Attendance Policy for Practices/Contests During School Holidays
- 8.4 Attendance Policy the Day After a Late Return From a Contest
- 8.5 Planned Absence Policy
- 8.6 Tardy Policy for Practices/Contests
- 8.7 Sunday Participation
- 9 Cancellation
- 10 Eligibility
- 10.1 Co-curricular Eligibility
- 10.2 Enrollment Requirements
- 10.3 Other Requirements
- 10.4 Age
- 11 Drugs, Alcohol, and Tobacco
- 12 Athletic Department Guidelines
- 12.1 Athletic Department, P.E. Department and Workout Dress Code
- 12.2 Individual Coach's Team Rules
- 12.3 Team Selection Process
- 12.4 Team Cut Process
- 12.5 Playing time
- 12.6 Quitting a sport
- 12.7 Athletic Training Supplies
- 12.8 CAJ Issued Gear (uniforms and equipment)
- 12.9 Other Apparel and Gear
- 12.10 College Recruitment
- 12.11 Conflicts in Co-curricular Activities
- 12.12 Ejection From a Contest
- 12.13 Employment
- 12.14 End of Season Parties
- 12.15 Harassment
- 12.16 Hazing
- 12.17 Late Return from a Contest
- 12.18 Locker Room and Lockers
- 12.19 Music
- 12.20 Nationality Restrictions
- 12.21 Out-of-Season Student-Athletes
- 12.22 Parent/Guardian Meeting
- 12.23 Safety/ Risk of Participation
- 12.24 Study Time
- 12.25 Travel to Away Contests
- 12.26 NCAA Initial-Eligibility Clearinghouse
- 13 KPSSAP Guidelines
- 14 Health and Medical Issues
- 15 Awards
- 15.1 Earning a Varsity Letter and Pins
- 15.2 Varsity Letter Requirements by Sport
- 15.3 KPASSP Athletic Awards
- 15.4 Tournament Awards
- 15.5 CAJ Athletic Awards
- 15.6 CAJ Sport Specific Awards
- 16 Sports Offered at CAJ
- 17 Athletic Department Facilities
- 17.1 Athletics Coordinator's Office and Officials' Room
- 17.2 Equipment Room
- 17.3 Fitness Rooms
- 17.4 Gym Arena and the Mini-Gym
- 17.5 Gym Classroom
- 17.6 Tennis Courts
- 17.7 Training Room
Co-curricular activities are an integral part of the learning process of students at the Christian Academy in Japan (CAJ). Because athletics is a significant component of the co-curricular program, it is important that expectations and guidelines be established to ensure that the mission of the school of "Equipping students to serve Japan and the world for Christ" by being intentional ambassadors for Christ is not limited to the academic realm. The CAJ Athletic Handbook has been established for this purpose. It is important for student-athletes, parents/guardians of student-athletes and athletic department staff to read and understand this document to assist student-athletes in achieving the mission of the school.
The CAJ Athletic Department
The CAJ Athletic Department is headed by the Athletics Coordinator, who is accountable to the secondary principals, and is staffed by coaches, who are hired by the Head of School and accountable to the Athletics Coordinator. The coaches are responsible for the supervision and instruction of the student-athletes who are members of their teams.
Kanto Plains Association of Secondary School Principals (KPASSP)
CAJ is a member of the
(Kanto Plains Association of Secondary School Principals). The purpose of this organization is to create harmonious operating procedures for interscholastic activities, and to provide a forum for effective communications among member schools. Athletics is a major focus for the KPASSP, and as such, it: Serves as an organization to provide rules and regulations governing the KPASSP interscholastic activities that will achieve recognized educational objectives, promote best the traditions of sportsmanship, and provide an enjoyable interscholastic program for all participants, spectators, and supporters. Failure to follow the spirit and intent of KPASSP rules and regulations may result in the following: For an individual student-athlete of a member school:
- Penalty for violation of rules may include forfeiture of eligibility for a sport season or a year, or if the offense is extreme, for the remainder of a student's high school career.
For a member school:
- Any school that violates any of the eligibility rules or regulations may be suspended from further competition with member schools for a period of one to three years in that sport in which the infraction occurred. The minimum penalty is forfeiture of the contest.
General Philosophy of CAJ Athletics
Athletic experiences are an integral part of the educational program of CAJ. As in all areas of the Christian life, the ultimate purpose of our interscholastic athletic program is to glorify God. It is our goal that CAJ student-athletes maintain and uphold the Christian values of the school and be intentional ambassadors for Christ. Athletics are to contribute to the development of sportsmanship, character, attitudes, and behaviors that reflect biblical values. CAJ believes that students should enjoy participation and competition while growing physically, emotionally, socially and spiritually.
Competition and cooperation are prized in our culture, and a well-conducted athletic program under competent program leadership fosters both.
Our program should encourage individual participation and achievement through the opportunity to learn and play sports. The program will stress participation by every student who possesses a sincere interest to do so in the middle school years. Participation becomes more competitive and selective in high school. CAJ recognizes developmental stages through which students progress and acknowledges those stages in its program. Through participation in athletics, student-athletes learn to work cooperatively with fellow student-athletes and coaches.
Interscholastic athletics is a voluntary co-curricular program at CAJ. Students are not obligated to participate and participation is not required for graduation. Thus, competition is a privilege and not a right. Along with that privilege is the responsibility to conform to standards established for CAJ's athletic teams. Should a student-athlete fail or refuse to comply with the rules, this privilege may revoked.
CAJ Middle School Philosophy of Athletics
CAJ believes that early adolescent participation in sports is desirable and encourages all middle school students to consider involvement, with the emphasis being on maximum participation in both practice and competition. Athletics at the middle school level should contribute to the development of teamwork skills and specific sport skills, both of which will prepare the student-athlete to pursue competitive high school sports and/or future leisure activity.
At the Middle School level, tryouts may be held, but are to be used as a means to place students on the teams appropriate to their skill levels and not as a means to make cuts to reduce the number of students participating. Also, the grade level of students should not necessarily determine the teams they are placed on. It is the skill level of a student that should be the primary determining factor. For example, eighth graders do not need to be placed on the A team simply because they are eighth graders.
CAJ High School Philosophy of Athletics
CAJ believes that involvement in high school athletics is a valuable experience for those interested. The formation of specific sports teams will accommodate students of varying skill levels and will meet competitive program standards while attempting to create a positive athletic experience.
At the High School level, tryouts may be held as a means to place students on the teams appropriate to their skill level, but, also, may be used as a means to cut students to limit the number of participants and/or to cut students because their skill levels do not meet the expectations of the coach/coaches making the selections.
KPASSP Middle Schools Sports Philosophy Statement and Guidelines
The Kanto Plain Middle School Sports program philosophy is to encourage the enjoyment of sports participation, to enhance the development of basic skills, and to promote good sportsmanship among adolescents who represent a wide variety of cultures.
See the KPASSP Middle School Sports Handbook for general and sport specific guidelines.
KPASSP High Schools Sports Philosophy and Guidelines
The KPASSP does not have a stated philosophy for high school sports. See the KPASSP Constitution for general and sport specific guidelines.
CAJ Mission Statement
Equipping students to serve Japan and the world for Christ.
CAJ Athletic Department Mission Statement
CAJ seeks to compete interscholastically with a level of character, intensity, enthusiasm, integrity, and sportsmanship that is consistent with the Christian faith and honoring to the Heavenly Father. Each student-athlete is expected to be an intentional ambassador of Jesus Christ.
Goals and Objectives
Statement of Goals
The primary goals of the athletic program at CAJ are as follows:
- To provide an athletic program that promotes CAJ's student objectives.
- To develop leadership, use of initiative, and good judgment.
- To provide an athletic program that meets the expressed needs, interest, and abilities of the students, consistent with available facilities, equipment, and quality staff.
- To provide an athletic program that provides student-athletes with appropriate competition, as well as opportunities to use their God-given gifts in service.
- To provide equal opportunity for all students to try out for teams of appropriate gender.
- To provide an athletic program that promotes physical well-being and desirable attitudes.
Objectives for CAJ Student-Athletes
The objectives for student-athletes at CAJ are aligned with the CAJ Student Objectives in the following ways.
- Responsible Learners who:
- Learn fundamental skills necessary for the sport.
- Develop knowledge and an appreciation for the sport.
- Develop in skills and ability to their greatest possible developmental capacity.
- Learn appropriate responses to a variety of social situations.
- Learn and practice sportsmanship and self-control.
- Discerning Thinkers who:
- Use a biblical perspective to develop an understanding of the connectedness of athletic and scholastic standards in the context of every day living.
- Productive Collaborators who:
- Work with the coach and teammates.
- Develop team cooperation, group loyalty and courtesy.
- Genuinely appreciate the accomplishments of teammates and opponents.
- Effective Communicators who:
- Represent the CAJ community in a wholesome manner as intentional ambassadors for Christ.
- Faithful Caretakers who:
- Serve God and bring honor to Him through the sport.
- Formulate desirable health habits: physical, social, emotional, moral and spiritual.
Sportsmanship is a commitment to fair play, ethical behavior and integrity and is probably one of the most valuable benefits that athletics can give to a student-athlete. CAJ promotes good sportsmanship and believes that the following expectations for behavior of coaches, athletes, spectators, and parents are necessary to make a student's athletic experience as positive as possible. Those who do not abide by these expectations, may be asked to leave. The KPASSP Constitution also includes similar sportsmanship guidelines for coaches and student-athletes.
- Expectations for Behavior
- Exemplify the highest moral character, behavior and leadership, adhering to strong standards of ethics and integrity.
- Respect the integrity and personality of the individual athlete.
- Abide by and teach the rules of the game in letter and in spirit.
- Describe and define respectful and disrespectful behavior, and emphasize that disrespectful behavior will not be tolerated.
- Set a good example for players and spectators to follow.
- Respect the integrity and judgment of game officials.
- Refrain from pushing the limits of the rules to gain an advantage in competition.
- Display modesty in victory and graciousness in defeat.
- Accept and understand the seriousness of your responsibility, and the privilege of representing your school and community.
- Live up to the standards of sportsmanship established by the KPASSP, the school and the coach.
- Treat opponents with respect. Do not speak negative words or display negative actions towards them.
- Wish opponents well before the game and congratulate them in a sincere manner following either victory or defeat.
- Respect the integrity and judgment of game officials.
- Refrain from pushing the limits of the rules to gain an advantage in competition.
- Win with humility; lose with grace. Do both with dignity. Avoid excessive celebrating after a play or end of a game.
- Remember that you are at a contest to support and cheer for your team and to enjoy the competition, not to intimidate or ridicule the other team and its fans.
- Remember that school athletics are learning experiences for student-athletes and that mistakes are sometimes made. Praise student-athletes in their attempts to improve themselves.
- Remember that it is a privilege to observe the contest, not a license to verbally assault others and be generally obnoxious.
- Show respect for the opposing players, coaches, and spectators.
- Respect the integrity and judgment of the game officials. Understand that they are doing their best to help promote the student-athlete.
- Recognize and show appreciation for an outstanding play by either team.
- Use only those cheers that support and uplift the teams involved.
- Be a positive role model through your own words and actions. Be willing to ask those around you who might be displaying unacceptable behavior to stop.
- e a fan...not a fanatic!!
- Leave if asked by the Athletics Coordinator or an administrator.
- Abide by the expectations of a spectator.
- Understand the purpose of educational athletics. School sports are about student-athletes learning and having fun. They're not, for the most part, about attempting to earn college athletic scholarships.
- Understand that you are probably the biggest role model in your child's life. Carrying on wildly in the stands at games or challenging the authority of coaches and officials does little to model positive behavior in your child's presence.
- Don't live your life through your children's athletic activities. This is their time. This is their place. Let them play.
- Recognize that school coaches and administrators are in charge of your child's athletic activities. Don't undermine their authority--openly or behind the scenes.
- Make sure that your cheers during games are those of support for your child--not instructions as to how to play.
- Leave the premises if asked by the Athletics Coordinator or an administrator.
(These expectations of behavior are taken from a sportsmanship handbook put out by the Michigan High School Athletic Association.)
Athletic Department Personel
Expectations of the Secondary Principals, Athletics Coordinator and Coaches
The expectations that the athletic department has of the secondary principals, Athletics Coordinator and the coaches are clearly stated in the CAJ Athletic Staff Handbook. If a student-athlete or parent/guardian would like to see these expectations, he/she should make an appointment to talk to the Athletics Coordinator.
Evaluation of Coaches
At the end of each athletic season, the Athletics Coordinator along with the appropriate division principal will evaluate the performance of each coach to determine whether to recommend a contract for the next season. As part of the evaluation process, the appropriate division principal and Athletics Coordinator will review and consider the following:
- Evaluation of the Coach: By Parent/Guardian forms
- Evaluation of the Coach: By Team Member forms
- The evaluation completed by the Athletics Coordinator
- Coach's Self-Evaluation Form
- End of Season Report (completed by the coach)
- Such other performance standards or criteria as may be applicable
The Athletics Coordinator is responsible to make sure the appropriate forms get to the coach, to all participating student-athletes and their parents/guardians. When the forms are completed they are to be returned to the Athletics Coordinator.
As a student of CAJ a student-athlete must abide by all policies in the CAJ Student Handbook. Participation in athletics is a privilege, not a right.
Code of Conduct for CAJ Student-Athletes
It is expected that a CAJ student-athlete will:
- Know and adhere to the school and athletic department philosophies, as well as KPASSP philosophies.
- Know and adhere to the mission statements and objectives of the school and athletic department.
- Know and adhere to the policies established by the school, athletic department, KPASSP and the coach.
- Maintain the commitment to the sport until the season is completed.
- Meet all attendance and academic requirements.
- Be responsible for academic assignments and may not miss a practice or contest in order to do homework.
- Counsel with the coach and/or Athletics Coordinator regarding any questions or concerns that may arise.
- Practice and play fairly, giving complete effort in all circumstances, and give credit in victory to teammates and to opponents in defeat.
- Accept favorable and unfavorable decisions, as well as victory and defeat, with equal grace.
- Demonstrate respect for the coach and teammates, striving to build each other up and in no way be a disruptive influence.
- Demonstrate respect for opponents (which also includes their fans) and officials before, during and after contests.
- Be fully responsible for his/her own actions and the consequences of those actions.
- Respect the property of others.
- Know that participation in any sport requires an acceptance of risk of injury. These injuries could be from minor to serious in nature.
If a student-athlete is unable to completely adhere to the Code of Conduct, the coach will:
- Counsel with the student-athlete.
- Notify the Athletics Coordinator.
- Notify the parents.
When notified by the coach of a violation, the Athletics Coordinator will notify the appropriate division principal. The two of them will review the case and make the final determination of the consequences, which may be one of the following:
- Give the student-athlete a prescribed amount of time to show improvement in the area in question.
- The student-athlete is placed on suspension from the team for a given amount of time or a given amount of contests.
- The student-athlete is removed from the team.
- The student-athlete is given an alternative consequence, as determined by the Athletics Coordinator and the appropriate division principal.
These consequences do not take the place of any consequences prescribed in the CAJ Student Handbook, but will be in addition to those consequences.
Each coach will establish expectations for his/her team. These expectations are approved by the Athletics Coordinator and are given to team members both verbally and in writing once the coach has decided the members of the team. The team members are then required to sign a Student-athlete Commitment Form if they want to continue as a member of the team.
The athletic department at CAJ views team captains as a valuable leadership training experience. The process of choosing a captain will not be taken lightly. The procedure is left up to each individual coach, but each coach has been given a list of qualities (see below) to look for when making his/her choice (the coach has the option as to the number of team captains he/she wishes to have—in most cases it is one or two). Each coach is also given some leadership training tools to help mentor the team captain or captains.
The middle school philosophy stresses maximum participation, so middle school coaches at CAJ are encouraged to give each member of their teams the opportunity to experience team captain duties. In many instances, the captain's duties are limited to the pre-contest meeting with the officials.
Leadership Qualities of a Team Captain
- A positive role model: strives to imitate Christ, hardworking, committed, dedicated, humble, willing to lead by example, maintains a positive attitude, shows respect for coaches, staff members, adults and peers.
- Exhibits good citizenship: dependable, loyal, trustworthy, unselfish and has a great deal of pride in the team, school and community.
- Committed to maintain and promote moral and ethical standards: not afraid to stand up for what is right.
- Has a strong self-image, is mature, motivated, and has effective communication skills.
- Has a healthy, well-balanced school life.
- Willingness to follow team, athletic department and school rules.
- Willingness to act as a liaison between teammates, coaches and Athletics Coordinator.
The CAJ athletic department recommends that every team in every sport have at least one student manager to assist the coach and the team. Coaches are to select student managers after the teams have been decided using the following criteria:
- Students must be in the same school division as students on the team. (It is recommended that those students who were cut from the team be given priority.)
- For single-sex activities, students who are the same gender as the students on the team receive priority.
- If the coach is the opposite gender of the students on the team, the student manager must be the same gender as the team.
- Each team may have a maximum of one (1) official student manager, who is eligible to be absent from school for away contests. Additional student managers may only be permitted to be absent from school for away contests by approval of the appropriate principal.
- The official student manager for a team is eligible to attend the tournament(s) that the team will attend as long as the manager's inclusion is within the number of student-athletes each school is allowed to bring to the tournament(s).
A student from a different division may be a manager of a team only with the approval of the Athletics Coordinator and the appropriate division principal (e.g., a MS student being a manager for a HS team or a HS student being a manager for a MS team).
The coach should write out the expectations for the manager so he/she is clear as to what his/her duties are.
Managers are required to sign the same Student-Athlete Commitment Form that the team members sign.
A junior or senior may assist in coaching a lower level middle school team, if the high school principal, middle school principal and Athletics Coordinator give him/her permission to do so, and the coach responsible for the middle school team agrees to supervise and mentor him/her. Because this is a mentorship situation and a service opportunity for an upper classman, the student will not receive payment for performing his/her coaching duties. Student coaches will have their transportation costs to away contests covered and will be reimbursed 1000 yen for each away contest for meals.
Points of consideration:
- It is recommended that the student have at least four years of playing experience (MS and HS combined), with at least one of those years at the varsity level.
- The student may not participate in a sport during the same season as the middle school team he/she is coaching.
- The student must have a manageable academic and co-curricular load.
- The student will only assist coaching a team of his/her same gender. (Exceptions can be made under certain circumstances as determined by the principals and Athletics Coordinator.)
Whenever a team has an activity that requires one or more overnights, in addition to the coach, the team must be accompanied by a chaperone. Parents/guardians may be asked to be chaperones. The school is responsible to cover all of the expenses of the chaperone. There must be one (1) chaperone for every ten (10) team members. The selection process for chaperones is outlined in the
Staff Athletic Handbook
Expectations of Parents/Guardians
- Be positive with your child. Let him/her know that he/she is a valued member of the team and that his/her efforts are not in vain.
- Do not offer excuses to your child if he/she is not playing as much as he/she would like. Encourage your child to work hard and do his/her best.
- As a fan, you are entitled to cheer energetically, but don't become belligerent. Respect what the officials, coaches and athletes are doing.
- Insist that your child respect team rules, athletic department rules, school rules, rules of the sport, contest officials, and maintain a high level of sportsmanship at all times. Self-respect begins with self-control.
- Encourage your child to have a healthy self-image.
- Encourage your child to play for the love and enjoyment of the sport.
- Remind your child of the benefits of being involved in athletics.
- Remember that the coach is involved as a coach because he/she sincerely wants what is best for your child. Coaches have different ways of dealing with people and situations, and may have a differing coaching philosophy and/or strategies then your own. Don't interfere with what the coach is trying to do/teach at practices, at contests or in interactions with your child. Student-athletes' lives are enriched by interaction with different types of leaders.
- Go through the proper channels when questions, concerns or problems arise (see below).
- Generally, practices are closed to any spectators. If you would like to observe a practice, talk to the coach ahead of time and make sure he/she doesn't mind.
- Remember that at a contest you, the parent, represent Christ (because of your child's affiliation with a Christian school), the school, your community and your child. Please be a positive role model.
- Consult with the coach, Athletics Coordinator, or appropriate level principal before making a decision in regards to your child's participation in a sport for disciplinary reasons.
Parent/Guardian Communication with the Coach
As your son/daughter becomes involved in the sports program at CAJ, he/she will experience some of the most rewarding moments of his/her life. It is important to understand that there also may be times when things do not go the way your child wishes. This is the opportunity for your child to talk with his or her coach and discuss the situation. When your child handles the problem, it becomes part of the learning and maturation process. There may also be situations that require a conversation between the coach and the parent. These are encouraged. It's important that both parties have a clear understanding of the other's position. Please follow the following procedures to help promote a resolution:
- Speak directly to the coach to discuss the concern.
- If the concern is not resolved, call the Athletics Coordinator to arrange a conference. A meeting will be arranged with the coach, parent/guardian and Athletics Coordinator.
- At this meeting, the appropriate next step can be determined.
- If a resolution is not reached after the meeting between the coach, parent/guardian and Athletics Coordinator, then it can be taken to the appropriate division principal, then to the Head of School and finally to the School Board, if necessary. Please respect this chain of command and take the necessary steps in problem solving.
Please do not attempt to confront a coach before or after a contest. This can be an emotional time for both the parent and coach. Meetings of this nature do not promote resolutions.
Notify the coach regarding scheduling conflicts well in advance.
Appropriate concerns to discuss with the coach:
- The treatment of your child, mentally and physically.
- Ways to help your child improve.
- Concerns about your child's behavior.
- Lack of communication from the coach regarding schedules.
Issues not appropriate to discuss with the coach:
- Playing time. - It is very difficult to accept your child's not playing as much as you may hope. Coaches are professionals. They make judgments based on what they believe to be best for all student-athletes involved.
- Team strategy.
- Play calling.
- Other student-athletes on the team.
Attendance Policy for School
- A student-athlete must attend at least four class periods in a school day in order to participate in a practice or contest on that day. Any exceptions must be approved by the appropriate division principal.
- If a student-athlete is absent from school on a Friday and there is a practice or contest on the next day (Saturday), the student-athlete may participate.
- If a student-athlete is at school but in the nurse's office, he/she must still attend at least four classes in that school day to participate in a practice or contest on that day.
- If a student-athlete misses a school day due to an excused absence or a school sponsored event/field trip, he/she may participate in the practice or contest scheduled for that day.
- If a student-athlete misses a school day due to an unexcused absence, he/she may not participate in the practice or contest scheduled for that day and will be equated with truancy.
- If a student-athlete is at school but is serving an in-house suspension, he/she may not participate in the practice or contest scheduled for that day and will be equated with truancy.
Attendance Policy for Practices/Contests While School is in Session
- All student-athletes are expected to be present and on time at all scheduled practices and all scheduled contests while school is in session during the season of a particular sport.
- Student-athletes who are truant (stay away from a practice/contest without permission or explanation) from practice are ineligible to participate in the next contest. The coach will contact the student-athlete, parent/guardian and Athletics Coordinator when this happens.
- Student-athletes who are truant from three (3) practices are ineligible for further participation. The coach and the Athletics Coordinator will confer with the appropriate division principal when this happens. The principal will make the final decision and inform the parents/guardians. Student-athletes who are removed from a team for truancy will be ineligible for co-curricular athletic and fine arts activities for the current season and the next season.
- Student-athletes are expected to attend practices/contests and stay for the duration until dismissed by the coach, unless other arrangements have been made in advance. This does not warrant a student-athlete to leave practices/contests on a regular basis to attend an outside activity, unless the coach agrees to the situation.
- If a student-athlete will miss practice(s)/contest(s) for any reason, other than planned absences (see 8.5), he/she must give a written note from his/her parent/guardian to his/her coach at least 24 hours in advance. It is the sole discretion of the coach to determine whether an absence is excused or unexcused. The amount of playing time that will be cut and the length of the suspension are also at the discretion of the coach, and are to be clearly stated verbally (practice and pre-season parent/guardian meeting) and in writing (team rules).
Attendance Policy for Practices/Contests During School Holidays
Coaches may schedule practices and contests during school holidays, but the following conditions must apply:
- The student-athletes and their parents/guardians must know about them at the beginning of the season.
- Attendance is mandatory unless the student-athlete has a planned family commitment and has returned a completed and signed Absence Request Form to the coach.
- Try-outs cannot be held. - If, for some reason, it is unavoidable to hold try-outs during a school holiday, those student-athletes who cannot attend will have their try-outs as soon as school is in session. Team rosters cannot be finalized until all student-athletes who wish to participate have been given the opportunity to try-out. The appropriate division principal must approve any try-outs that are scheduled during a school holiday.
Attendance Policy the Day After a Late Return From a Contest
If a late evening return from a contest is on a school night, student-athletes are expected to be on time for their first period class the following day with all homework assignments for the day completed. A late return from a contest cannot be used as a valid excuse for not having homework completed.
Planned Absence Policy
Planned absences for family reasons (vacation, conference, etc.) by student-athletes during a sport season are discouraged. In the event of an unavoidable absence, a student-athlete must:
- Be accompanied by his/her parents for the planned absence.
- Notify the coach several days prior to the planned absence.
- Practice one day for each practice or contest missed prior to resuming competition. (Contest day will count as a practice day.)
- Be willing to assume the consequences related to their status on that team as a starter, (reserve status, etc.)
Tardy Policy for Practices/Contests
Each coach is responsible to establish a tardy policy for his/her team. Possible consequences may be reduction of playing time, not being able to start a contest (for a starting player), suspension from practices/contests, dismissal from the team, etc. The policy and consequences must be clearly stated verbally (practice and parent/guardian meeting) and in writing (team rules).
In order to maintain the Christian witness of CAJ, participation in or practicing for cocurricular activities on Sunday will not be allowed. Sunday travel to and from cocurricular events is permitted at administrative discretion, but is not required of students whose families object on grounds of conscience.
Cancellation of Practices/Contests on a School Day
Cancellations of practices/contests due to inclement weather will normally be made by 1:00 p.m. Announcements concerning the status of athletic events will be made during the school day. Parents may call the Academic Office or check the CAJ website for cancellations. Athletes should always come to school prepared to play or practice that afternoon/evening. It is better to be prepared then not. Do not assume a cancellation based on the weather in the morning. Decisions about cancellations after 3:30 p.m. will be made at the game/practice site.
Cancellation of Practices/Contests on a Saturday
Cancellation of practices/contests due to inclement weather will be made no later than 6:00 a.m. for morning practices/contests, not later than 10:00 a.m. for afternoon practices/contests and not later than 3:00 p.m. for evening practices/contests. The coach is responsible to contact his/her team personnel to inform them of the decision.
School Cancellation and Early Dismissal
- When school is canceled due to inclement weather there will be no athletic activities for that day. This includes practices and scheduled contests.
- When school is dismissed early due to inclement weather or other unusual circumstances, there will be no after-school athletic activities. This includes practices and scheduled contests.
- When school has a delayed starting time, there will be no before-school athletic activities, but any after-school athletic activities should not be affected. This includes practices and scheduled contests.
The principal, in cooperation with the guidance staff and teachers, will determine student eligibility using the following criteria:
- Students must display satisfactory conduct and are expected to represent CAJ well.
- Students who are on academic probation due to failing one or more semester classes are permitted to participate in one co-curricular activity at a time. For a student on academic probation to participate in the activity, his/her parents must submit a letter to the principal acknowledging their child's academic situation and requesting that their child be allowed to participate in a co-curricular activity. This letter must be submitted prior to starting each new activity.
Enrolled in School for at Least Ten Calendar Days
A student must be enrolled in CAJ for at least ten calendar days in order to be eligible to participate in sports offered at CAJ. Students who are home-schooled, whether or not they are a part of the School Support Services program at CAJ, are not eligible to participate in co-co-curricular sports offered at CAJ. If a student is granted an exception to attend some classes at CAJ while completing the rest of his/her academic requirements via home-schooling or correspondence, then the principal and the Athletics Coordinator will determine if that student should also be granted an exception to participate in sports offered at CAJ.
Semesters of Enrollment 
The following 8-semester rule does not necessarily apply to KPASSP sponsored events, but does apply to DODDS (Department of Defense Dependant Schools) sponsored events.
- A student shall not compete in any competitive athletics who has been enrolled for more than eight consecutive semesters starting with ninth grade. *A waiver to the 8-semester rule will be considered by the principals for any one of the following reasons: illness, transfer problems, and the inability of a school to field a team. The request for a waiver must be submitted in writing to the league president by the school principal for consideration at the next regular meeting.
Transfer From Another School
A student whose parent's/guardian's address changes, causing a change of school, becomes eligible immediately at the new school if he/she was eligible in the school from which he/she moved.
A student must pass a physical examination performed by a certified doctor to be eligible to participate in athletics. The physical examination must be completed before the first day of practice or a current physical examination form must be on file in the Health Center before a student-athlete may participate.
A student is ineligible if he/she has lost his/her amateur standing, i.e., has accepted remuneration, gift, or donation directly or indirectly for participating in an athletic contest or has participated under an assumed name or has competed on a team, some player of which was paid for his or her participation, or has entered into a playing contract with a professional club or agent. Reference to a "gift or donation" is not intended to preclude the acceptance of a medal or pin of small intrinsic value which is customarily used for track and similar activities and is presented by the sponsoring organization.
A student is ineligible if he/she has transferred from one school to another for athletic purposes because of undue influence by anyone connected with another school or team.
A student is ineligible if he/she accepts from any source a sweater, jersey, or any other award exceeding twenty-five dollars (about ¥2,750) in value per sport other than those usually given by the school, such as medals, trophies, letters, and other athletic insignia.
A student who competes in any interscholastic athletic contests must be under nineteen (19) years of age, except that a student whose nineteenth (19th) birthday occurs on or after September 1 of a current school year is eligible for the balance of that school year.
An eighth grader may participate in high school athletics if his/her age would make him/her ineligible as a 12th grader; otherwise, he/she may not participate if he/she has not been promoted to 9th grade.
Drugs, Alcohol, and Tobacco
As Stated in the CAJ Student Handbook
The CAJ Student Handbook states, "CAJ forbids the use of tobacco, alcohol, or other illegal drugs on or near school grounds, at any school-sponsored events, or anywhere within the jurisdiction of the school." Any student who is found to "possess, sell, give away, or use any illegal or harmful substance such as drugs (including alcohol and tobacco)" will be in "serious trouble." A CAJ student-athlete who is found in violation of this article will be subject to the consequences stated in the CAJ Student Handbook.
CAJ Athletic Department Beliefs
- We believe that there is no such thing as responsible use of controlled substances/mood-altering chemicals, alcohol, or tobacco by any student. Adolescent use is not only against the law -- it jeopardizes the student's health and safety, and it inhibits attainment of individual potential. Therefore, any use of controlled substances/mood-altering drugs, alcohol, or tobacco by student-athletes will not be tolerated.
- We believe that participation in athletics is a privilege, not a right. Student-athletes are in a highly visible setting of leadership and/or competition/performance. Therefore, student-athletes will be held to a higher accountability of conduct and behavior than the student who chooses neither to participate nor to represent CAJ in co-curricular activities.
- We believe that the responsibility of a student-athlete to his/her fellow student-athletes is a year-round commitment and does not end with the season. Therefore, the policy is in effect for all of the student-athlete's middle and high school years and is enforced all twelve (12) months of the year.
- We believe that the school's ignoring a rumor implies consent. Therefore, coaches, advisors, and/or administration will investigate all reports, information, or rumors.
- We believe that the parents/guardians of a student-athlete have a right to be informed. Therefore, the parents/guardians will be contacted regarding findings by school staff.
- We believe that being caught in a school or community setting reflects poorly on the individual, family, team/organization, and school. Therefore, violations of this nature will carry penalties in regard to practices and/or contests.
If this policy is violated by a student-athlete, in addition to the consequences prescribed by the CAJ Student Handbook, the student-athlete will immediately be suspended from further participation in practices and contests. The coach, Athletics Coordinator and appropriate division principal will meet to decide the consequences in regard to further sports participation at CAJ.
- Limited suspension from practices and contests for the current sport season.
- Removal from the current team for the remainder of the current sport season.
- Removal from the current team for the remainder of the current sport season, as well as being ineligible to participate in any other sports for the remainder of the current school year. At the beginning of the next school year, the student-athlete's eligibility to participate in sports will be reviewed by the Athletics Coordinator and the appropriate division principal (they may include coach(es) on whose team(s) the student-athlete may potentially tryout for or play on in the review process, if the they wish).
- No further participation in any sports at CAJ as long as the student attends CAJ.
Athletic Department Guidelines
Athletic Department, P.E. Department and Workout Dress Code
Please also see: Dress Code, Student in the student handbooks.
Students-athletes represent CAJ at practices and contests, whether they are home or away. As such, they are required to dress in accordance with the dress code outlined in the CAJ Student Handbook (Dress Code, Student), with some exceptions, as well as the following athletic department guidelines:
- At practices, all student-athletes must wear clothing tops at all times. Females may not practice only in sports bras, and males must always have shirts on. No midriffs should be showing when standing, walking or sitting. A practice pinny may not be worn in place of a shirt, practice jersey and/or sweat top. Coaches may have additional dress requirements. The exceptions to the school dress code are that student-athletes may:
- Wear sports shorts.
- Wear spats.
- Wear skorts/skirts with proper under garments.
- Have sports bra straps showing as appropriate.
Coaches will have the primary responsibility to ensure that these exceptions are appropriate, but if coaches are unsure about the appropriateness of dress in particular situations they should consult the Athletics Coordinator or divisional principal. When student-athletes are found to be in violation, they will be asked to get changed instead of being sent to the office. Repeated offenses will be referred to the principal.
- At contests, all student-athletes must wear the uniforms supplied/authorized by the school. The coach may allow appropriate alternatives.
- On the day of a contest, the coach and his/her team will decide what the appropriate attire will be, while keeping the following in mind:
- Whether traveling to away contests or before home contests, teams need to keep in mind that they are representing the school as intentional ambassadors for Christ and should dress accordingly.
- Teams may dress in "spirit" attire, but it must have prior approval by the coach and must be modest and in good taste. If "spirit" attire is to include the uniform, only the uniform top may be worn.
- There may be occasions where it is appropriate to travel to a contest in uniform.
Individual Coach's Team Rules
Each coach is encouraged to set team rules in addition to the guidelines in this handbook. Specific expectations and the consequences for not meeting those expectations should be clearly stated. After being approved by the Athletics Coordinator, these rules will be given in writing to all team members and their parents/guardians, and be fully explained at the start of the season. The Athletics Coordinator will also be given a copy of the team rules to be kept on file in the athletic office.
Team Selection Process
It is the desire of the CAJ athletic department to see as many students participate in the athletic program as possible. The athletic department encourages coaches to keep as many students as they can without unbalancing the integrity of their sport. Time, space, facilities, equipment, personal preferences, likelihood of participation in contests and other factors will place limitations on the most effective team size for any particular sport. When a coach has decided on who his/her team members will be, the Athletics Coordinator and the appropriate division principal must confirm the decision before student-athletes are informed and team lists are posted. Generally, volleyball, basketball and soccer post team lists, whereas cross country, tennis, wrestling, field hockey, and track do not since the make up of the varsity and junior varsity squads tend to vary throughout the season.
- In high school, freshman may be selected to the varsity team. Seniors may not be members of the junior varsity team.
- In middle school, the grade level of students should not necessarily determine the teams they are placed on. It is the skill level of a student that should be the primary determining factor.
Team Cut Process
Choosing the members of athletic teams is the sole responsibility of the coaches of those teams. Prior to trying out, the coach shall provide the following information to all candidates for the team:
- Extent of try-out period.
- Criteria used to select the team.
- Number of members to be selected.
- Practice commitment if they make the team.
- Game commitments.
When it is necessary to make cuts for a team, the process will include three important elements. Each candidate shall have:
- Competed in a minimum of three practice sessions.
- Performed in at least one intra-team scrimmage.
- Been personally informed (either in person, by phone or e-mail) of the cut by the coach, including the reason(s) for the action.
Coaches will discuss alternative possibilities for participation in the sport, or other areas in the athletic program. Those candidates that do not make the cut are given first choice of being the team manager(s).
No student-athletes will be cut from middle school teams.
Determining how much playing time each player earns is at the discretion of the coach. Playing time is a privilege and should be earned. The coach should be notified in advance, when a student will miss practice. Below are some general goals the CAJ athletic department strives for:
Instruction and active participation is the primary concern and it is the goal that every student-athlete participates in every contest as long as he/she is regularly attending practice and abiding by team rules. Coaches are expected to play all eligible players in each contest. However, this does not necessarily mean that every player will receive an identical amount of playing time. Tournaments are different as teams participate to win.
Concepts of competition and role-playing within a team setting enter in more, and may result in some student-athletes not playing in some contests. However, coaches are encouraged to play all eligible players in each contest during the regular season.
Coaches should play as many players as feasible. Playing time on this level is based on coaching decisions made during practices and contests.
Quitting a sport
CAJ student-athletes take on a sense of responsibility when they have been selected to participate on athletic teams and have signed a commitment form. Therefore, they will be held accountable for their commitment to their teammates, coaches, and school.
- Student-athletes who quit tennis, volleyball, basketball, field hockey or soccer after teams have been announced will be ineligible for athletic and fine arts activities for the current season and the next season.
- Student-athletes who quit cross-country, wrestling or track during or after the first meet will be ineligible for athletic and fine arts activities for the current season and the next season.
If a student-athlete decides to quit a sport, the following procedures must be followed:
- Inform the coach and Athletics Coordinator immediately.
- Check in all CAJ issued gear.
A student-athlete may find it necessary to withdraw from a sport for a good reason after teams have been selected. The Athletic Coordinator and the appropriate division principal will determine whether the reason is sufficient to warrant an exception. In such cases, future participation in co-curricular activities at CAJ will not be jeopardized.
Athletic Training Supplies
Student-athletes are not free to take or use athletic training supplies whenever they think they need them. These supplies are only to be handled by the Athletics Coordinator, coaches and authorized personnel, or if given specific permission and instructions from the Athletics Coordinator or coach. This also applies to the reusable ice-packs in the freezer in the Athletics Coordinator's office and the ice machine in the training room.
Student-athletes may not tape other student-athletes unless they are qualified and under the direct supervision of a coach. Taping that is done poorly or improperly can do more harm than good.
CAJ Issued Gear (uniforms and equipment)
Each student-athlete is responsible for all uniforms (including warm-up and practice wear) and any equipment issued to him/her. They are to be returned as soon as possible at the conclusion of the season, cleaned and in good condition. If any or all of the gear is not returned, a fee will be assessed for all lost gear. Also, if any or all the gear comes back with more than the acceptable amount of wear after a season of use, a fee will be assessed for the damage. The Athletics Coordinator will determine the amount of the fee.
Student-athletes need to be aware of their responsibility as team members to take good care of school equipment and report any abuses to their coach or Athletics Coordinator. Replacing or repairing equipment can be expensive.
- Athletic Department-issued equipment is to be worn/used only during practice and contests, or with the permission of the coach. At no time are student-athletes to use school-issued equipment or wear school-issued uniforms for:
- Physical education classes.
- School wear (note the exceptions below).
- School events.
- Casual wear outside of school.
- If student-athletes personally purchase a portion of their practice or game uniform, they may wear these items at their own discretion.
- A student-athlete may not wear any part of his/her contest uniform for practice.
- A student-athlete may wear his/her uniform top or contest jersey on contest days only. Normally, the wearing of school athletic items will be reserved for special occasions.
- A uniform deposit is not required from the student-athlete when equipment and/or uniforms are issued. At the conclusion of the season when uniforms and equipment have been collected, the student-athlete may be charged for damage beyond the reasonable wear after a season of use or for not having turned in gear. When this is the case, the student-athlete will be charged the amount it would cost to replace the gear. The Athletics Coordinator will determine this amount.
Other Apparel and Gear
Any apparel or gear not provided by CAJ, but for CAJ groups and/or having CAJ branding, that students or parents wish to order must use the Apparel and Gear guidelines in the student handbooks.
In the event a college recruiter contacts a student-athlete personally, that student-athlete has an obligation to work through his/her coach and the athletic department. The student-athlete must inform his/her coach of such a contact as soon as possible.
Conflicts in Co-curricular Activities
An individual student who attempts to participate in too many co-curricular activities will, undoubtedly, be in a position of a conflict of obligations. The athletic department recognizes that each student should have the opportunity for a broad range of experiences in the area of co-curricular activities and, to this end, will attempt to schedule events in a manner so as to minimize conflicts.
Students have a responsibility to do everything they can to avoid a continuous conflict. This would include being cautious about belonging to too many activities where conflicts are bound to happen. It also means notifying the staff sponsors involved immediately when a conflict does arise.
Student-athletes need to recognize, however, that absences from practices will hinder their skill development and physical conditioning, as well as jeopardize team unity. Time missed from practice will influence a student-athlete's performance, and, therefore, his/her position with the team.
Where conflicts arise, the staff must cooperate with each other and the student-athlete to devise a solution that will be in the best interest of the student. The final decision as to which event or activity the student will participate in should be based on the following:
- The related importance of each event.
- The individual importance of each event to the student.
- The contribution the student can make to each event.
- The time at which the events were scheduled.
- Discussion with the parent.
- Discussion with the student-athlete.
Middle school student-athletes will only be allowed to participate in one major co-curricular activity per season.
Ejection From a Contest
If a CAJ student-athlete or coach is ejected from a non-KPASSP sponsored contest, he/she will be suspended from the next scheduled contest (whether KPASSP sponsored or not). CAJ athletic department policy allows for the appropriate division principal and the Athletics Coordinator to have the option to extend the suspension for up to three contests, if they believe the reasons for the ejection warrant such action. The option to extend the suspension also applies to KPASSP sponsored contests. See section 13.3 for KPASSP ejection guidelines.
The athletic department strongly discourages student-athletes from having jobs in which they work for more than five (5) hours per week during their sports season.
End of Season Parties
When a team finishes its season the team may decide to have a party to celebrate and reflect upon the season. The Athletics Coordinator should be notified of the time and place of the party at least five days in advance of the party. If a team wishes to use any school facilities, then a Facilities Request Form must be completed and submitted at least one week in advance. It is not the responsibility of the athletic department or the Athletics Coordinator to arrange and organize these events. The decision to have a party is the sole discretion of the coach and he/she will be the person held responsible for the event, but he/she does not necessarily need to organize and run the event (this may be done by the team captains, other team members, and/or parents).
Harassment in any form will not be tolerated. The term harassment includes but is not limited to slurs, jokes, or other verbal, graphic or physical conduct relating to an individual's race, color, religion, ancestry, sex, national origin, age or handicap/disability.
Ethnic harassment includes the use of any derogatory word, phrase or action characterizing a given racial or ethnic group that creates an offensive educational environment.
Sexual harassment shall consist of unwelcome sexual advances, requests for sexual favors, and other inappropriate verbal or physical conduct of a sexual nature when:
- Submission to such conduct is made explicitly or implicitly a term or condition of a student's athletic status.
- Submission to or rejection of such conduct is used as the basis for athletic decisions affecting the individual.
- Such conduct deprives a student of educational aid, benefits, services or treatment.
- Such conduct has the purpose or effect of substantially interfering with the student's school performance or creating an intimidating, hostile or offensive education environment.
Students may not make statements that verbally intimidate, are hurtful, threaten, lead to feelings of discomfort, or are racist or sexist in nature. If one student-athlete verbally intimidates or harasses a second, the second student-athlete is to tell a coach, staff member, counselor, nurse, or principal. Under no conditions is retaliation permitted.
Complaints of harassment shall be investigated promptly, and corrective action shall be taken when allegations are verified. Confidentiality of all parties shall be maintained. Neither reprisals nor retaliation shall occur as a result of good faith charges of harassment.
Each student-athlete shall be responsible to maintain an educational environment free from all forms of unlawful harassment. Each student-athlete shall be responsible to respect the rights of their fellow student-athletes and to ensure an atmosphere free from all forms of unlawful harassment.
Students may choose to report harassment complaints orally or in writing to:
- A principal.
- The Athletics Coordinator.
- A staff member.
- A coach.
- A counselor.
- The school nurse.
Any staff member that receives harassment complaints from student-athletes should report such complaints to the appropriate division principal.
Hazing in athletic activities is prohibited. Hazing is defined as doing or coercing another, including the victim, to do any act of initiation toward any student or other organization that causes or creates a substantial risk for causing mental or psychological or physical harm to any person. No student athlete shall plan, encourage, or engage in any form of hazing in practices, competition, or performances. Permission, consent, or assumption of risk by an individual subject to hazing does not lessen the prohibition contained in this policy. A student-athlete may be denied participation from athletics for violation of this policy.
Late Return from a Contest
There will be occasions when teams will return from a contest late in the evening and public transportation will soon be no longer running or is no longer running. The coach will inform his or her team of those contests where a late return should be anticipated. Those student-athletes who use public transportation in their commute should make the appropriate arrangements, such as:
- Arrange to be picked up by vehicle by a parent/guardian.
- Arrange to go in the vehicle of a team member who can drop you off at your home because your home is on the way to your team member's home.
- Arrange to spend the night at the home of a team member who lives close to the school.
- Arrange to be dropped off at a train station on the return to CAJ.
Locker Room and Lockers
Every student-athlete will be issued a locker and a lock in the locker room and is responsible to see that at the end of the school year both are in the same condition they were in when assigned. Any malfunction of lockers must be reported to the coach immediately. Each student-athlete is encouraged to make sure that the locker is kept securely locked at all times and to share neither the combination, nor the locker with any other student. All personal items need to be kept in locked lockers—students are to lock their own belongings in the lockers they have been assigned. A student may not lock personal/valuable items in the locker of someone else. Students whose lockers are left unlocked or who do not put personal items in their lockers will not be allowed to participate in P.E. class or sports practice depending on when the infraction occered. The school is not responsible for lost or stolen items, especially if the lockers from which those items came are not locked properly or if the items were left out of the locker.
All student-athletes who use the locker rooms are to behave appropriately and are responsible to keep the areas tidy.
Any music played at practices or contests must be obtained legally and must be approved by the school administration. The sound system in the gym may only be operated with permission from the coach or the Athletics Coordinator.
In order that CAJ participants of all nationalities be allowed to take part in a given cocurricular event, CAJ will participate only at venues in which all of its participants (students, coaches, sponsors) are allowed to attend. If it is not possible for all participants to attend, due to restrictions based on nationality, CAJ will work with schools to find venues which do not restrict participation.
Student-athletes who are not currently in a sport, but who are preparing for an upcoming sport season, may use the equipment in the weight room and may check out other equipment from the Athletics Coordinator. Please keep in mind the current sports teams have the first priority for facility and equipment usage, so things may not be available for use. A student-athlete must be done with his/her training and finished in the locker room by 5:30 p.m.
At the beginning of each season after the team selection process is completed each coach will schedule a Parent/Guardian Meeting to go over logistical matters and expectations and requirements of the student-athletes and parents/guardians in regard to the season at hand. Parents/guardians will be given an opportunity to ask questions of the coach. The coach will:
- Make sure each parent/guardian has a copy of the CAJ Athletic Handbook.
- Address relevant guidelines in the CAJ Athletic Handbook.
- Address team rules that the student-athlete is expected to comply with.
- Address parent/guardian expectations.
- Address other issues that the coach feels are important.
Parents/guardians will be asked to sign the Parent/Guardian Consent Form covering such things as sportsmanship, permission for their children to participate, acknowledgement of risk, compliance with policies in the CAJ Athletic Handbook, Emergency Medical Release, etc.
Safety/ Risk of Participation
The athletic department strives to provide student-athletes with a safe and enjoyable environment in which to participate. Consequently, all athletic department staff have a responsibility to reduce and/or eliminate all potential safety hazards. It is vital to understand that participation in athletics involves inherent risks. Athletic department staff members are obligated to act in a prudent manner in order to prevent foreseeable accidents and injuries. When parents/guardians sign the Parent/Guardian Consent Form giving their permission to allow their children to participate in a particular sport at CAJ, they are acknowledging these risks and may not hold CAJ liable, unless it is found that CAJ was negligent.
When a team is scheduled to have a late practice or a late evening due to a scheduled contest, the coach may ask or require all or some members of his/her team to attend a supervised study time before the practice or contest. This study time will be supervised either by the coach or another adult.
Travel to Away Contests
All team personnel should travel to and from away athletic contests in transportation provided by the athletic department unless the parents or guardians make previous arrangements. Team personnel who desire to travel to and/or return home from away contests separately from the team must have their parents/guardians complete and sign the Travel Release Form (available in the Athletics Coordinator's office) and then must give the form to their coach, in advance (at least 24 hours prior to departure to a contest). Because many coaches believe that it is important for teams to travel to contests together as much as possible, coaches may not give approval for team personnel to travel to contests separately. In such cases, coaches are responsible to contact parents/guardians directly to explain why their children are not being allowed to travel to contests separately from the team, even though parents/guardians have given them permission to do so. If a parent/guardian approaches the coach at an away game and requests that his/her child go home with him/her the coach may agree.
The athletic department will cover transportation costs no matter what mode of transportation is arranged, as long as team personnel travel with the team. If a student-athlete is given permission to travel directly to a contest using public transportation, the actual fare spent (beyond what the pass covers) will be reimbursed to the student-athlete either by the coach or the Athletics Coordinator. Parents/adults who are asked to take at least four team personnel with them in their personal vehicles will be reimbursed ¥45 per kilometer, plus any tolls. In order for a parent/adult to drive players in his/her personal vehicle, he/she must:
- Be an approved volunteer (or have another approved application on file with the Personnel Coordinator).
- Have a copy of a valid Japanese driver's license and vehicle insurance on file with the Personnel Coordinator.
See the table below as to the amount of reimbursement. The Athletics Coordinator is responsible to get the reimbursements back to those who drove.
|Travel to||Round Trip (km)||Tolls||Amount of Reimbursement|
|Haneda Track||75||3000 yen +|
|Kinnick-Ikego||160||6400 yen +|
|Kinnick-gym||175||7000 yen +|
|Niiza (field/track/gym)||10||None||400 yen|
|St. Mary||50||None||2000 yen|
|St. Maur||105||None||4200 yen|
|Tama Hills||45||None||1800 yen|
|YCAC||110||None||4400 yen +|
|Zama||110||1500 Yen||5900 yen|
Coaches, in conjunction with the vehicle drivers, who are ultimately in charge, will assume all responsibility for conduct and discipline on the vehicles.
- Team personnel are to be at the point of departure on time.
- Team personnel who miss the departure of the team and travel to the contest late shall not be permitted to compete, unless there were extenuating circumstances.
- Because the driver is ultimately in charge of all the occupants in his/her vehicle, he/she will be respected and obeyed by the team personnel in the vehicle at all times.
- No food or drink is allowed in the vehicle unless the driver has given permission.
- Team personnel are expected to dress appropriately.
- Team personnel are expected to conduct themselves in an appropriate manner at all times.
- Electronic devices may be used with the permission of the coach. When used, such devices must be used with headphones.
- Team personnel are to return home in the same vehicle in which they traveled to the contest, unless the coach is given a written note from a parent/guardian stating otherwise or the coach decides otherwise.
- All passengers must wear seat belts (folding (jump) seats without seatbelts may not be used).
Information Required for Entrance onto Military Bases
All team personnel and any family members or others who will be attending athletic events on military bases must have the following on file with the Athletics Coordinator:
- Full name as it appears in the passport.
- Passport number and expiration date.
- If driving: license plate number, color and make of vehicle, copy of driver's license.
- Home phone number.
The Athletics Coordinator needs to know at least two (2) weeks before the contest that you wish to attend if you would like to be on the list along with the team personnel.
Escorts are needed on Kinnick and Zama. Contact the Athletics Coordinator if you are planning to drive to get information regarding the escort.
Military Base Privileges
All team personnel and spectators on a military base for a contest are allowed to buy meals at the food court, but under no circumstances (with the exception of explicit, written permission from the Base Commander) are allowed to buy anything in the commissary, shoppette or any other shops. The United States SOFA agreement prohibits non-military personnel from using these facilities unless given explicit, written permission from the Base Commander. Neither is it acceptable to ask those with military privileges to buy items for non-military personnel.
Military Dress Code
Team personnel and spectators from CAJ are expected to abide by the civilian requirements of the military dress code when on any military base. The CAJ dress code does fall within the requirements of the military dress code. However, the military dress code does not allow for "active" sportswear to be worn in some of its facilities (commissaries, shops, restaurants, cafeterias, etc.). "Active" sportswear is athletic clothing that has been used for working out/playing sports in prior to entering a facility other than a gym. This means that players may not wear their uniforms to the food court after their contest. They either need to have changed clothes or be wearing clean sweats over their uniform.
NCAA Initial-Eligibility Clearinghouse
Any prospective student-athlete who will enroll in college as a freshman and plans to compete in NCAA Division I or Division II athletics must register with the NCAA Initial-Eligibility Clearinghouse. The Clearinghouse is an agency which will provide initial-eligibility certification for all prospective student-athletes wishing to compete as freshmen at NCAA member institutions offering Division I or II athletics. The Clearinghouse is not a placement agency or an admissions office - it will not locate a college/institution for student-athletes to attend. The NCAA Clearinghouse will provide the student's initial-eligibility certification results to all colleges/universities that request to receive this information. There are several documents required to apply to the Clearinghouse. Foreign (international) student-athletes must submit all of the following items:
- NCAA Initial-Eligibility Clearinghouse Online Application for Foreign Student-Athletes. www.ncaaclearinghouse.net This online application requires a $75.00 payment by MasterCard/VISA. The fee is not refundable should you decide not to attend an NCAA institution.
- Original academic records (or certified [attested] copies of the original documents) sent (not faxed) to the Clearinghouse.
- Score(s) from either the ACT or SAT standardized tests, reported directly to the Clearinghouse by requesting code "9999."
All international student documents should be sent to the NCAA Clearinghouse by regular surface or air-mail.
NCAA Initial-Eligibility Clearinghouse
2255 North Dubuque Road
P0 Box 4044
Iowa City, IA 52243-4044
Senior Participation on a Junior Varsity Team
A senior may not participate in junior varsity competition, unless a waiver has been granted by the Chairman of KPAC (Kanto Plains Athletics Coordinators) and the school.
Dual Participation by an Individual Student-Athlete
Individual dual (two sports) participation in a sports season is disallowed in all league sports.
Minimum of Ten (10) Practice Days
It is strongly recommended that high school teams shall not participate until they have practiced a minimum of ten practice days.
Ejection From a League Contest
If a student-athlete is ejected from a contest for bad behavior or negligence of rules, then it is also extended to the next regular league contest. (Note: For Cross Country, it is extended to the next meet.)
Coaches should have the same expectations and consequences as student-athletes when sent out of a contest. If a coach is ejected from a contest for bad behavior or negligence of rules, then it is also extended to the next regular league contest. (Note: For Cross Country, it is extended to the next meet.)
Health and Medical Issues
All CAJ students are automatically enrolled in an accident insurance policy. If a student-athlete is injured in a way requiring medical treatment, the student-athlete or parent is encouraged to seek guidance from the Business Office staff in making insurance claims.
Emergency Medical Release
On the Parent/Guardian Consent Form that a parent/guardian must sign in order for his/her child to participate in a particular sport there is an "Emergency Medical Release" statement that by signing the Parent/Guardian Consent Form the parent/guardian is agreeing to. It states:
"As a parent or guardian. I do herewith authorize the treatment by a qualified and licensed medical doctor attending my child in the event of a medical emergency which, in the opinion of the attending physician may endanger his or her life, cause disfigurement, physical impairment or undue discomfort if delayed. This authority is granted only after a reasonable effort has been made to reach me. The release is completed and signed of my own free will with the purpose of authorizing medical treatment under emergency circumstances in my absence."
The coach will have all student-athletes' Parent/Guardian Consent Forms with him/her at each practice and contest.
If the coach of a student-athlete is not present when he/she sustains an injury, he/she must report the injury to the coach. It is very important that the coach be aware of any injury a member of his/her team sustains, no matter how minor it may seem, so that the coach will not unknowing make the injury worse by expecting a normal level of participation from the injured student-athlete. If the injury a student-athlete sustained was of a more serious nature which required fairly extensive treatment from a medical doctor and has kept the student-athlete from participating in the sport for five (5) or more days, the student-athlete will not be permitted to participate in practices and contests until the coach receives a Return to Activity Form (available in the Health Center or the Athletics Coordinator's office) completed and signed by his/her doctor.
All of the athletic department staff are trained and certified in first aid and CPR. When an injury occurs at practice or a contest, the coach will assess the situation and take the necessary steps (outlined in the CAJ Athletic Staff Handbook). If, in the coach�s opinion, the injury will keep the student-athlete from participating for a day or more, the coach will fill out the Injury Report Form and send it home with the injured student-athlete so a parent/guardian is informed of the injury and is aware of the suggested plan of action. Copies of the form should be given to the school nurse and the Athletics Coordinator. An injured student-athlete should not be allowed to travel home alone, so it is the responsibility of the coach to make the necessary arrangements.
When an injury occurs at practice or contest, the coach will:
- Immediately stop the activity.
- Assess the injury and provide immediate care.
- If at school, send for the nurse (if still on duty) or another athletic department staff member to give assistance. Send for an administrator.
- If at another school, ask the coach of the other team to find assistance, if there are not other coaches or adults from CAJ present.
- Determine whether or not to initiate the medical emergency procedures.
- Complete the Injury Report Form and make sure it gets home to a parent/guardian. A follow up phone call is recommended to make sure a parent/guardian received the form and to make any clarifications or answer any questions.
Medical Emergency Procedures
- The coach will remain with the injured student-athlete to provide necessary first aid until medical help arrives. The coach will strive to provide an environment that stabilizes the injured student-athlete and will not cause further injury or trauma.
- The emergency action plan will be activated.
- If the injury occurs during practice, the practice may be suspended or cancelled. It may be appropriate to cancel a contest.
- If the parents/guardians are not on the scene when the ambulance is ready to leave, the coach will travel with the injured student-athlete in the ambulance (if the injury occurs at an away contest, a responsible adult will remain with the team, while the coach accompanies the injured student-athlete in the ambulance), and will remain with the student-athlete until the parents/guardians arrive.
- When appropriate, the coach will call the Athletics Coordinator and/or appropriate division principal.
Student-Athletes with Medical Conditions
A parent/guardian has the responsibility to inform the school nurse of any existing medical condition (e.g., asthma, diabetes, juvenile arthritis, scoliosis, serious allergies, anemia, etc.) that his/her child has, how to care for it, and what to do in an emergency before that child's participation in a sport begins. The school nurse will pass on any pertinent information to the Athletics Coordinator who will, in turn, pass on the information to the appropriate coaches. The athletic department staff will maintain confidentiality of all matters at all times.
CAJ Student-athletes should model healthy, balanced lifestyle, which includes:
- Eating a well-balanced diet
- Maintaining a healthy weight
- Getting adequate sleep
- Refraining from using performance-enhancing substances
The Athletic Coordinator and/or appropriate division principal may speak to a student-athlete and if necessary his/her parents if concerns arise regarding student-athlete health.
Frequently Asked Questions Regarding Injuries
What should I do after suffering an injury?
The best principle to follow is PRICE:
- P = protection: Protect the area from further injury.
- R = rest: Avoid irritating the area until pain is diminished.
- I = ice: Ice the injured area 20 minutes on and 20 minutes off for 48-72 hours after injury.
- C = compression: Wrap the injury with an ace bandage or other wrap to prevent increased swelling.
- E = elevate: Raise the injured area above the heart to reduce blood flow and swelling.
When can I put heat on an injury?
Heat can be applied 48-72 hours after the injury occurred or when active swelling has stopped (may be more than 72 hours).
When should I return to activity?
Return to activity should occur when the pain in the injured area is gone, motion is normal and strength has returned. This may be 2 days to 6 weeks depending on the injury. Proper treatment and rehabilitation can facilitate healing, prevent future re-injury and decrease time spent out of activity.
What is the best way to prevent injuries?
The best way to prevent injuries is to perform a proper warm-up and stretching session prior to the activity and to cool down afterwards.
- Warm up: 5-10 minutes of light jogging or bicycling
- Stretching: stretch the muscles to be used 2 to 3 times each holding 15-20 seconds (don't bounce)
- Cool down: after activity do 5 minutes of light jogging followed by light stretching. The cool down followed by stretching helps decrease muscle soreness later.
What is a concussion? How long should a student-athlete be kept from participating?
A concussion is an injury resulting from a violent blow or trauma to the head, causing, at a minimum, a temporary loss in brain function. It is one of the more common injuries sustained by young athletes. Concussions are typically divided into three distinct categories based on the level of severity:
- Grade 1: A mild concussion occurs when a person does not lose consciousness (i.e., pass out) although the individual may seem dazed.
- Grade 2: A slightly more severe form occurs when a person does not lose consciousness, but has a period of confusion and does not recall the event.
- Grade 3: A classic concussion, which is the most severe form, occurs when a person loses consciousness for a brief period of time and has no memory of the event. The individual should be evaluated by a healthcare provider as soon as possible after the injury.
It is often difficult to recognize a concussion in a young athlete, since the initial signs of a concussion may be subtle. Parents and coaches should be aware of the following early warning signals:
amnesia, confusion, memory loss, headache, drowsiness, loss of consciousness, impaired speech, ringing in the ears, unequal pupil size, nausea, vomiting
According to many medical experts, a dangerous misconception exists that a loss of consciousness always accompanies a concussion. It is important that coaches, athletic trainers and parents diligently watch for other symptoms after a possible brain injury, such as a vacant stare, delayed verbal and motor responses, increased sensitivity to light or sound, irritability, depression, poor coordination, fatigue, sleep disturbances, and loss of sense of taste or smell. Another disturbing misconception is the notion that if loss of consciousness does not occur, the concussion is minor, and the athlete can safely return to action. Coaches, parents and athletes need be made aware and understand that no sports-related concussions are ever minor.
Unfortunately, many coaches and parents often minimize the seriousness of concussion injuries. These misinformed individuals consider concussions to be part of the game and encourage injured athletes to "play through" the injury, particularly if an injured child is the star player on the team. The key factor to remember is that a child who returns to activity too soon risks a more serious injury, known as second-impact syndrome. This condition occurs when the athlete experiences a second brain injury before the first has healed. Even if the second injury is milder than the first, the combination can cause brain swelling and can potentially lead to death within minutes. The important point is that a concussion is an invisible, often short-lived event that can be extremely dangerous, no matter how minor it may appear.
According to the American Academy of Neurology, grading the severity of concussions can be very helpful in deciding when an injured child should be allowed to return to activity. An individual suffering a Grade 1 concussion, for example, should be immediately removed from participation and examined by appropriately trained healthcare professionals (e.g., athletic trainers, physical therapists, physicians) for other symptoms every five minutes. Keep in mind that because many young athletes will attempt to downplay the severity of their injuries, it is not sufficient to simply ask them if they are feeling O.K. A better approach is to ask the individual specific questions and test them for orientation (e.g., time, day of the week, location), concentration (e.g., months of year or the alphabet in reverse order) and memory (e.g., recent newsworthy events, outcome of previous game). They also should be monitored for nausea or vomiting, disorientation, slurred speech, unequal pupils, noticeable restlessness or stiff neck. The athlete may return to activity if no symptoms develop in 20 minutes of sideline evaluation. Grade 1 is the only level of severity at which a player can possibly return to play after suffering a concussion.
Individuals who sustain a Grade 2 concussion should be removed from participation and closely monitored on the sidelines for signs of increasing brain injury. Parents should be instructed to carefully watch their child throughout the night for sudden changes in mental status (e.g., acting dazed, forgetful or groggy), vomiting, unequal pupils or a severe headache. In addition, the injured child should be seen by a physician the next day. The first 24 hours after injury are extremely critical, although serious symptoms can appear later. Should none develop, the athlete can return to practice or games in one week.
If a child sustains a Grade 3 concussion, airway, breathing, circulation and cervical spine should be checked first, and then he or she should be taken by ambulance to the nearest hospital emergency department. The child should not return to practice for at least 30 days or for the rest of the season if he or she has had more than one previous concussion.
Please keep in mind that the information presented in here is not intended as a substitute for medical treatment. If you have a medical issue or concern, consult a physician.
Source: Bryant, Cedric X. ACE FitnessMatters, September/October 2003.
Earning a Varsity Letter and Pins
Lettering in a sport is both an award and an honor. It is an award because the student-athlete must meet certain requirements in order to receive it. It is an honor because it is bestowed upon the student-athlete by a coach. Neither awards nor honors are given upon demand. Students need to understand that no system is perfect and that bestowing letters is ultimately a subjective act. The goal in giving letters is to recognize diligence and excellence.
To receive a JV pin or Varsity letter or pin in any sport, athletes must:
- Maintain eligibility for the entire season.
- Maintain 100% attendance at all practices and games, unless excused by the coach.
- Demonstrate the motivation, positive attitude, effort and coachability appropriate with being a member of a team.
- Meet requirements of the individual sport or be recommended by the coach to receive a letter.
- First award
- A gold "K"
- Sport pin
- Certificate of participation
- Subsequent awards
- Sport pin
- Certificate of participation
- JV pin
- Certificate of participation
- Captain pin
- Manager pin
- Certificate of participation
- Certificate of participation
Varsity Letter Requirements by Sport
The varsity "K" award shall be presented to student-athletes who have satisfied the participation requirements listed below, completes all team obligations, finishes the season in good standing and/or receives the recommendation of the coach.
Basketball: To letter in high school varsity boys' and girls' basketball, student-athletes selected for the varsity team must meet all general requirements and participate in at least half of all quarters throughout the varsity season with the exception that any senior on the varsity team automatically earns a varsity letter, regardless of the quarters played, if he/she has maintained his/her eligibility and 100% attendance.
Cross-country: To letter in high school varsity boys' and girls' cross-country, student-athletes selected for the varsity team must meet all general requirements and meet one of the following performance criteria:
- Collect points equal to 3 times the number of teams CAJ competes against.
- Collect points equal to 2 times the number of teams CAJ competes against and run a time under 18:30 (boys) or 17:00 (girls) on the Tama Hills course.
- Collect points equal to the number of teams CAJ competes against and run a time under 18:00 (boys) or 16:00 (girls) on the Tama Hills course.
- Run a time under 17:00 (boys) or 15:30 (girls) on the Tama Hills course.
Points are awarded as follows:
- 1st-7 points
- 2nd-6 points
- 3rd-5 points
- 4th- 4 points
- 5th- 3 points
- 6th- 2 points
- 7th- 1 point
An additional point can be earned for each of the opponents' top 5 runners in front of whom a runner places.
Field Hockey: To letter in high school girls' field hockey, student-athletes selected for the varsity team must meet all general requirements and play in the equivalent of two full varsity games.
Soccer: To letter in high school varsity boys' soccer, student-athletes selected for the varsity team must meet all general requirements and participate in one-fourth of all varsity matches played.
Tennis: To letter in high school varsity boys' and girls' tennis, student-athletes selected for the varsity team must meet all general requirements and participate in three varsity matches.
Track: To letter in high school boys' and girls' track, student-athletes selected for the varsity team must meet all general requirements and:
- Earn points equal to the number of opponents CAJ runs against.
- Run, jump, or throw better than an average of the 3 previous years' 6th place finish at finals.
- Place in the top 6 positions in an individual event.
- Place in the top 3 positions at finals in a relay.
Volleyball: To letter in high school girls' volleyball, student-athletes must meet all general requirements and be on the varsity for one-half of the volleyball season.
Wrestling: To letter in high school varsity wrestling, student-athletes selected for the varsity team must meet all general requirements and earn points equivalent to the number of matches and tournaments (e.g., 1996-97, 5 matches plus 3 tournaments equals 8 points). Points are earned in the following manner:
- One point for each weigh-in (double duals are counted as 2).
- One point for each match won.
- One point for each pin.
Managers/Trainers: To receive a letter a student must manage or train for the same varsity team satisfactorily for two seasons.
Lettering criteria that pertain to all sports:
- A student-athlete who moves from the JV level of competition to the varsity level will receive a varsity letter, provided the student-athlete has met the requirements for that sport.
- Injury rule: Any student-athlete who is a starter or plays regularly and is thereafter injured may be awarded a letter, if in the coach's judgment he/she would have met the lettering requirements.
- Complete the season in good standing with the school and coach.
It is the responsibility of the Athletics Coordinator to organize and distribute the awards to the student-athletes.
KPASSP Athletic Awards
- The KPASSP will award a league championship patch to each lettering player on the championship team. These awards are for regular season competition, not league tournaments.
- The KPASSP will award All-Star patches in each sport as indicated by the guidelines of that sport.
- The KPASSP will award a first place trophy to the winner of each KPASSP sponsored league tournament.
- The KPASSP will award a championship banner for the first time a school wins a particular sport.
The types of tournament awards are subject to what organization is sponsoring the tournament and who is directing the tournament.
CAJ Athletic Awards
CAJ Athlete of the Year Awards
Annually the CAJ athletic department gives a medallion/plaque to one male and one female CAJ student-athlete who the coaches of high school sports have voted as the outstanding athletes of the year. In order to be on the ballot the student-athlete must have been in at least two (2) sports and either received recognition as an MVP or All-Star or must have lettered in three (3) varsity sports in the school year.
It is the responsibility of the Athletics Coordinator to make up the ballot of eligible athletes, distribute it to the coaches of high school sports, and collect the ballots. The ballots will be returned to a designated CAJ staff member, other than the Athletics Coordinator, to tabulate the results and report them to the Athletics Coordinator. Final approval for the award is given by the Leadership Team.
CAJ Senior Athletic Awards
The CAJ Senior Athletic Awards are scholarships funded by a source outside of CAJ and are given to one male and one female senior student-athlete for their achievements, leadership and contributions throughout their high school athletic careers. The winners are determined by their accomplishments and input from the coaches who have worked with them.
In consultation with the high school principal, the Athletics Coordinator is responsible to compile a list of accomplishments for each candidate as well as compile the data from the input of the appropriate coaches. The Athletics Coordinator and the high school principal will confer to decide a winner, and final approval will be given by the Leadership Team.
Most Valuable Player Awards
The Most Valuable Player (MVP) from each varsity team will receive a medallion/plaque in recognition of his/her achievement. The MVP is either selected by the coach of the team or is selected by a means determined by the coach of the team (e.g., voting by team members). Any member of the particular varsity team is eligible to selected as the MVP.
Four Year Letterman Awards
Seniors who have received four letters in a particular sport (four years in that varsity sport) will receive a medallion/plaque for their achievement.
Three Sport Senior Awards
Seniors who participated in three varsity sports during their senior year will receive a medallion/plaque for their achievement..
CAJ Sport Specific Awards
Coaches have the prerogative to develop awards specific to their sport. Coaches will develop the criteria for these awards. Examples of these awards are: Most Improved Player, Most Outstanding Player, Most Valuable Player, Hustle Award, etc. It is the responsibility of the coach to organize a post-season awards program and distribute the awards to his/her student-athletes.
Sports Offered at CAJ
|Season||HS Girls||HS Boys||MS Girls||MS Boys|
|Fall||Cross Country||Cross Country||Cross Country||Cross Country|
|Tennis||Tennis||Soccer w/ Boys||Soccer|
|Field Hockey||Wrestling||Field Hockey||Wrestling|
High school sports offer both junior varsity and varsity levels. Middle school sports offer A and B levels and may offer C/D levels as well (in sports where applicable).
- Middle school: Boys' & Girls' Tennis (winter & spring seasons)
Athletic Department Facilities
Athletics Coordinator's Office and Officials' Room
The Athletics Coordinator's office and the adjacent officials' room is off limits to student-athletes, unless they have been given permission from the Athletics Coordinator or their coach. This also includes access to the gym arena lights and sound system.
The equipment room is off limits to student-athletes, unless they have been given permission from the Athletics Coordinator or their coach to get equipment out.
High School Students
- Must be trained and certified by an appropriate athletic department staff member before being allowed to use the weight room.
- Must sign in on the form in the Athletics Coordinator�s office before working out and remember to sign out when finished.
- Never work out alone.
- Follow the established weight room guidelines.
Middle School Students
- Must be under the direct supervision of a coach or authorized adult.
- Must receive instruction on the proper use of the equipment and on the proper lifting techniques.
- Follow the established weight room guidelines.
Weight Room Guidelines
- No fooling around at any time.
- Never interfere with a person who is in the process of lifting.
- Make sure the area is clear before beginning to lift.
- Be aware of where others are before beginning to lift.
- Make sure weights are secure before lifting them.
- Spot carefully. Concentrate on the lifter.
- Protect your lower back (use proper technique, wear a belt).
- Return weights to the rack when you are finished with them.
- Keep the weight room clean. No food or drinks in cans or glass bottles (pet bottles only).
- Help and encourage each other.
After School Fitness Rooms Usage and Guidelines
The fitness rooms are open from 4:00 pm until 5:00 pm Mondays through Fridays, when school is in session, for students not currently in a sport. There is a designated person that is responsible for supervision each day. If the designated person is unavailable to supervise, the fitness rooms will be closed for that day to all students not currently in a sport. Students who are currently in a sport may be given priority to use fitness equipment/mini-gym between 4:00 pm and 5:00 pm, and they may also use the fitness rooms after 5:00 pm with the permission of their coaches. Middle school students may not use the weight equipment unless they are under the direct supervision of a knowledgeable coach/adult.
1. DRESS DOWN- No working out in street clothing. Shorts/sweat pants and shirts (either t-shirts or tank tops) are required. Shirts must be worn at all times.
2. SIGN IN- All students not currently in a sport are required to sign in the book provided before beginning their workout. If a student does not sign in, he/she cannot work out.
3. WORKOUT- Students are to take their workouts seriously--no horseplay or socializing with others who are not working out (those who are not working out will not be allowed to be in the fitness rooms and mini-gym).
4. CLEAN UP- Students are to straighten up the fitness rooms after working out. If a fitness room is left messy that room will be closed the following day.
5. LOCKER ROOM- Students should be done using the locker rooms by 5:30 pm.
Jump roping, individual basketball skills (dribbling, ball handling) in the mini gym are fine. Because there is indirect supervision on Mondays, no balls may be used in the mini-gym on Mondays only. No shooting or passing with partners allowed (too many windows). No tumbling, gymnastics stunts, or wrestling practice on the mats is allowed unless an adult supervisor is present to oversee the activities. The mini-gym will not be available for use during wrestling season.
Gym Arena and the Mini-Gym
Student-athletes may only be in the gym arena or the mini-gym under the supervision of a coach or authorized adult.
During the school day, this room is used for academic classes. After school (and occasionally before school) it may be used by athletic teams for team meetings, viewing video pertaining to that particular team, pre-contest team meals, and, when it is not being used by any team, it may be used for studying.
Students, particularly students in P.E. classes, have priority to use the courts during the school day and members of the CAJ tennis program have priority during scheduled practices and contests (before/after school and on Saturdays).
The omni-courts will have limited access because they require careful use and strict adherence to specific rules. They will be opened at certain times during the school day for student use. They will also be opened for members of the CAJ tennis program to use when they have scheduled practices and contests. At other times, access can only be gained by those CAJ students, staff and community members who have obtained a membership access card/pass (available for purchase in the CAJ Business Office).
This court remains open for free use at all times. If students or members of the CAJ tennis program are not using the court, CAJ staff and community members and their guests may use it.
It is a privilege to use this court, so please use it responsibly. If any of the following guidelines are not adhered to the privilege to use the court may be revoked.
- The court is to be used by CAJ students, their family members and guests. Any guests must be accompanied by CAJ students/family members.
- Membership is not required to use this court, so it will not be kept locked.
- Court hours: 7:00am-7:00pm Monday through Saturday and Sunday 1:00pm-7:00pm.
- No garbage is to be left on the court. Please leave the court in proper condition.
- Users must abide by the CAJ dress code. Shirts are to be worn at all times.
- Shoes with non-marking soles must be worn at all times while on the court.
- No food and drinks besides water are allowed on the court unless the drink is in a spill proof sports bottle. Pet bottles are not welcome on the court unless they contain only water.
- No dunking or hanging on the elementary baskets. Middle school students and up are not to shoot at the elementary baskets unless they are playing with elementary students. There is a 2000 yen fine for all those who violate this rule. Dunking is also not allowed on the portable baskets, nor should anyone be hanging on the rims of the in-ground 10 ft. baskets.
- If the balls supplied by CAJ are used, they need to be returned to the storage bin.
- The CAJ tennis teams, tennis clubs, and P.E. classes have first priority with regards to court usage during their scheduled times. Otherwise, the court can be used on a first come first served basis.
- All those who use the court should conduct themselves in a caring and Christ-like manner while on the court and campus.
These guidelines are in effect year around--not just during the school year.
The training room is off limits to student-athletes, unless they have been given permission from the Athletics Coordinator or their coach. The whirlpool is for rehabilitation purposes only and should only be used by a student-athlete that has been assigned to use it by his/her coach. Managers are allowed access to the washer/dryer, sink, and the ice machine. Everything else, especially Senior Concession Stand items and athletic training supplies, should not be disturbed.